Office Administration Specialist

(Full-Time | Non-Exempt)

Run the office. Elevate the experience. Keep the team moving.

We’re hiring an Office Administration Specialist to be the operational heartbeat of our organization. You’ll keep daily operations organized and reliable—while supporting communication flow, confidential documentation, first-level HR support (including managing the HR line), and essential safety/compliance tracking.

If you’re known for being sharp, discreet, organized, and dependable, you’ll thrive in this role.

What you’ll own

Office Operations

· Keep the office running: supplies, vendors, service requests, and equipment logs.

· Maintain smooth workflows and create simple systems that make work easier.

Communication & Coordination

· Be the point person for professional communication routing and follow-through.

· Support scheduling, meeting coordination, and clear documentation.

HR Support (First-Level, High-Trust)

· Manage and triage the HR phone line/inbox with discretion and professionalism.

· Route employee requests to the right HR owner, track items to completion, and maintain confidential logs.

· Support onboarding logistics and hiring coordination (paperwork tracking, interview scheduling, start-day readiness).

· Assist with employee record handling and accurate system updates as assigned.

Documentation + Safety/Compliance Tracking

· Maintain audit-ready files and document control standards.

· Support safety training documentation and required compliance logs.

What we’re looking for

· Organized, proactive, and strong follow-through.

· Clear, professional communication (email, phone, documentation).

· Excellent judgment with sensitive/confidential information.

· Tech-comfortable and strong in Microsoft Office (Outlook/Excel/Word).

Brief KSAOs

· Knowledge: office operations, records/document control, basic HR coordination, basic compliance tracking.

· Skills: Microsoft Office, scheduling, professional communication, trackers/logs.

· Abilities: prioritize, protect confidentiality, improve workflows.

· Traits: dependable, service-minded, detail-strong.

Pay

$18–$28/hour (based on experience)

Apply

Send your resume (and a short note if you’d like). Tell us one system you improved or a process you owned.

Required notices (brief)

At-will employment EEO employer Reasonable accommodations available

Pay: $18.00 - $28.84 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person