Office Administrative Assistant

Job Summary

Office Administrative Assistant

Missouri City, Texas | Full Time 30-40 Hours/Week | In-person Contract

About Us

We are a portfolio of mission-driven, growth-oriented companies united by one cultural foundation: Be Diligent. Be Blue Collar. Be High-Touch Finesse.

We keep things simple. We don't talk about taking action — we take action. If that sounds like you, keep reading.

The Role

We are looking for a motivated individual with a positive and pleasant demeanor to join our firm and step into an instrumental role. Help conduct the smooth operation of a productive and efficient office.

Organization is not just a preference here — it is the job. We will be observing it from the moment you apply.

What You'll Do

Office Operations

• Manage day-to-day office functions and maintain a productive workspace
• Greet clients and visitors; manage calls, mail, and deliveries
• Maintain supplies, vendor relationships, and shared calendars
• Prepare materials for client meetings and internal sessions

Administrative Support

• Support the Principal with scheduling, correspondence, and reporting
• Assist with AR/AP, expense tracking, and invoice processing (QuickBooks, RAMP)
• Maintain digital and physical filing systems across entities
• Handle onboarding logistics, timesheet tracking, and special projects

You're a Fit If You Have

• 2+ years in office management, admin, or bookkeeping
• Proficiency in QuickBooks and Microsoft 365
• The ability to juggle multiple companies and deadlines without dropping anything
• Strong written communication and professional presence
• Discretion — you will handle confidential financial and client data

In Your Cover Letter, Tell Us:

• How do you manage multiple deadlines at once?
• What tools and systems do you use to stay organized?
• How do you ensure nothing falls through the cracks?

Generic cover letters will be disqualified. We're watching for organization from the first line of your application.

Terms

• We will conduct a paid trial work interview
• Upon selection, a 90-day contract then renewable annual contract

Benefits:

• Professional development assistance

Work Location: In person