Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Manager / Administrative Assistant with an accounting background to oversee daily operations, manage inventory, and support our sales and marketing teams. This role is central to keeping our business running smoothly and efficiently.

You will work closely with the Owner, VP of Sales, bookkeeping, marketing, and sales teams to maintain accurate records, process orders, and deliver excellent customer service.

Key Responsibilities

• Oversee daily office operations and administrative functions
• Conduct routine inventory checks and maintain accurate records in QuickBooks Online
• Receive, count, and record inbound inventory
• Process inbound and outbound sales orders
• Coordinate LTL shipments, including creating Bills of Lading
• Analyze inventory reports and perform adjustments as needed
• Answer phone calls and manage inbound website leads
• Support marketing initiatives (e.g., product promotions, inventory data coordination)
• Collaborate with bookkeeping, payroll, marketing, and sales teams

Qualifications

• Background in accounting or bookkeeping required
• Proficiency in QuickBooks Online and Microsoft Office (Excel, Word, Outlook)
• Strong organizational skills and attention to detail
• Excellent communication and customer service abilities
• Experience with inventory management and order processing
• Ability to multitask and thrive in a fast-paced environment

Job Details

• Job Type: Full-time
• Location: In-person

Benefits

• Flexible schedule
• Paid time off
• Opportunities for advancement and increased responsibility as the company grows

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person