Office Administrative Assistant

Job Overview
We are seeking a detail-oriented and organized Office Administrative Assistant to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative functions. The ideal candidate will possess strong computer skills, office management experience, and excellent communication abilities. Bilingual proficiency is a plus, as well as experience with QuickBooks and Microsoft Office Suite. This position offers an opportunity to work in a dynamic environment where organizational skills and professionalism are highly valued.

Responsibilities

• Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
• Perform data entry, filing, and document proofreading to maintain accurate records
• Utilize QuickBooks for bookkeeping and financial record management
• Coordinate calendar management and schedule appointments using Google Workspace and Microsoft Office tools
• Provide customer support via phone and email, ensuring excellent phone etiquette and customer service standards
• Assist with office management tasks such as supply ordering, mail handling, and general administrative support
• Support personal assistant duties including calendar management and task organization
• Maintain a clean and organized office environment to promote efficiency
• Handle clerical tasks such as typing, proofreading, and document preparation with accuracy and attention to detail

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong computer literacy with experience in data entry, filing, and document management
• Excellent organizational skills with the ability to prioritize tasks effectively
• Experience with office management, clerical duties, and administrative support functions
• Knowledge of QuickBooks for bookkeeping purposes
• Exceptional customer service skills with professional phone etiquette and support capabilities
• Familiarity with multi-line phone systems and front desk operations
• Strong typing skills with high accuracy and speed
• Ability to proofread documents thoroughly for errors
• Time management skills to handle multiple responsibilities efficiently

This role is integral to maintaining an efficient office environment while providing outstanding support to staff and clients. We value professionalism, attention to detail, and excellent communication skills in our team members.

Job Type: Full-time

Pay: $15.00 - $25.00 per hour

Benefits:

• Paid time off

Work Location: In person