Office Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. You will be the first point of contact for visitors and clients, manage administrative tasks efficiently, and support various office functions with enthusiasm. Your proactive attitude and excellent organizational skills will help foster a welcoming atmosphere while maintaining high standards of professionalism. If you thrive in a fast-paced setting and enjoy multitasking, this opportunity is perfect for you!

Duties

• Greet visitors, answer multi-line phone systems, and direct calls with professional phone etiquette
• Manage front desk operations, including scheduling appointments and handling incoming inquiries
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize computer skills to update records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping tasks
• Support office management by coordinating calendar management, meeting arrangements, and supply inventory
• Provide excellent customer service by assisting clients and staff promptly and courteously
• Maintain office cleanliness and organization to promote a productive work environment

Experience

• Proven clerical or administrative experience in an office setting is required
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively
• Previous experience as a receptionist or a personal assistant is advantageous
• Demonstrated ability to handle multi-line phone systems and manage busy front desk operations

Join us in creating a vibrant office environment where your organizational talents shine! We value energetic professionals committed to delivering exceptional support and fostering positive interactions every day.

Pay: $38,000.00 - $48,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Parental leave

Work Location: In person