Office Administrative Assistant - Bookkeeping & Human Resources Focus

Office Administrative Assistant - Bookkeeping & Human Resources Focus

Position Overview

This position supports upper administration and requires a professional, organized, and self-motivated individual. Duties include daily bookkeeping tasks such as accounts payable and receivable, account reconciliation, and billing preparation, along with general HR responsibilities.

Position Type: 20 – 35 hours per week, hours will increase with time/responsibilities.

About Us:

We are a transportation company who offers transport services throughout the Western New York area.

We are looking for an honest, hard-working, dependable and motivated individual, who is respectful to fellow employees and customers. We are seeking a detail-oriented and proactive Administrative Assistant with a strong background in bookkeeping and human resources to support our growing team.

Responsibilities:

• Perform daily bookkeeping tasks, including data entry, accounts payable/receivable, bank reconciliations, and expense tracking.
• Support HR functions such as onboarding, benefits administration, and compliance with employment regulations.
• Prepare reports, correspondence, and documentation as needed.
• Maintain organized filing systems (electronic and paper) for financial and HR records.
• Serve as the point of contact for employee inquiries regarding HR policies, benefits, and payroll.
• Assist with scheduling, office communications, and general administrative support.

Qualifications:

• Proven experience in administrative support with concentration in bookkeeping and/or HR.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Must have a valid driver’s license.
• Reliable transportation.
• Strong ability in using MS Office (MS Excel is a must).
• All candidates will be subject to a drug test/background check.
• Minimum 23 years of age.
• Must be eligible to work in the United States.

Preferred:

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or Human Resources.

What We Offer:

• Competitive salary based on experience
• Paid time off and holidays

Job Types: Full-time, Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 25 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person