Office Administrative Assistant for Property

Office Administrative Assistant for Property

Job Summary
We are seeking a dedicated and detail-oriented Property Assistant to support our property management team. The ideal candidate will possess strong organizational skills and a customer-focused mindset, ensuring smooth operations within our property management functions. This role involves assisting with various administrative tasks, tenant relations, and property maintenance coordination.

Responsibilities

• Manage tenant inquiries via phone, email, and in-person interactions with professionalism and enthusiasm
• Maintain accurate records and files related to property leasing, maintenance requests, and tenant communications.
• Support the leasing process by preparing contracts, conducting background checks, and coordinating showings.
• Utilize property management software such as Rentec for data entry and record keeping.
• Coordinate maintenance requests with vendors.
• Engage in conflict management to resolve tenant issues effectively.
• Conduct regular property inspections to ensure compliance with maintenance standards.
• Handle administrative tasks such as filing, document organization, and record keeping related to property management activities
• Assist in the preparation of reports related to occupancy rates, lease renewals, and property performance.
• Travel may be needed within South Bay/Santa Cruz Area for apartment inspection/move-in or move-out

Experience

• Previous experience in property management is preferred.
• Proficient in office tasks including filing, data entry, and general administrative duties.
• Strong phone etiquette and communication skills are essential for effective interactions with tenants and vendors.
• Proficient in computerized systems and software, including Microsoft Office Suite (Word, Excel)/Google Suite
• Excellent customer service skills
• Bilingual is required

Pay: $25.00 - $28.00 per hour

Work Location: In person