Office Administrator

We are seeking a highly organized and proactive Administrator to support our team and ensure the smooth daily operations of our office. The ideal candidate will be a vital part of our operations, ensuring seamless workflows and efficient communication across departments

Key Responsibilities

• Manage communications:Answer phone calls, respond to emails, and direct inquiries to the appropriate personnel in a professional manner.
• Schedule and coordinate:Manage calendars, schedule meetings and appointments, and make travel arrangements for staff and executives.
• Document management:Draft, format, and prepare various documents, including reports, presentations, and correspondence. Maintain organized physical and digital filing systems with discretion.
• Office support:Monitor and maintain office supplies inventory, coordinate equipment maintenance/repairs, and ensure a tidy and welcoming office environment.
• Data Entry and Records:Enter and update company, employee, and client records in databases and spreadsheets with a high level of accuracy.
• Financial tasks:Assist with basic bookkeeping, including processing invoices, tracking expenses, and preparing reports, if applicable.
• Event coordination:Support the planning and execution of office events, meetings, or conferences.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
• Exceptional organizational, time-management, and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision and collaboratively as part of a team.
• Strong problem-solving abilities and a proactive mindset.
• Ability to handle confidential information with professionalism and discretion.
• High school diploma or equivalent is required; an associate or bachelor's degree in a related field is a plus.