Office Administrator

Office Administrator - Dubai

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Zafin is a leading fintech platform used by the world's top banks to drive transformative customer value. Powered by an innovative AI powered architecture, our platform unifies data across the enterprise to accelerate product and pricing innovation, automate deal management, and create personalized offerings that drive expansion and loyalty.

What You'll Do

As the Office Administrator for our Dubai office, you will be the primary point of contact for day to day coordination and official government interactions, managing the DSO portal and ensuring all corporate requests are handled on time.

Responsibilities

• Oversee daily office operations - supplies, vendors, and facilities.
• Maintain a professional, welcoming workplace.
• Support the team with scheduling, travel, and office logistics.
• Coordinate employee onboarding and off boarding with HR and IT.
• Operate and manage the DSO portal for all company requests and ticket submissions.
• Handle trade license renewals, visa applications, and lease renewals.
• Liaise with DSO authorities and government entities to ensure smooth processing.
• Maintain accurate records of approvals, renewals, and compliance documentation.
• Track renewal timelines to avoid delays.
• Coordinate with suppliers, contractors, and service providers.
• Oversee procurement, payments, and vendor agreements.
• Keep all office systems running efficiently - both physically and digitally.
• Keep logs and reports of DSO activities and office operations.
• Suggest and implement tools or processes to improve efficiency.
• Support compliance audits and ensure data accuracy.

Qualifications

• 2 4 years of experience in office administration or operations within the UAE.
• Hands on experience managing the DSO portal or other UAE free zone systems.
• Strong organization, communication, and multitasking skills.
• Tech savvy and comfortable with MS Office and Google Workspace.
• Professional, approachable, and trustworthy.

Ideal Candidate Traits

• A natural multitasker who enjoys keeping things in order.
• Proactive and solutions driven.
• A clear communicator who enjoys collaborating with people.
• Reliable, detail oriented, and ready to take initiative.

Benefits

Joining our team means becoming part of a culture that values diversity, teamwork, and high quality work. We offer competitive salaries, annual bonus potential, generous paid time off, paid volunteering days, wellness benefits, and robust opportunities for professional growth and career advancement.

Zafin welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Zafin is committed to protecting the privacy and security of the personal information collected from all applicants throughout the recruitment process. The methods by which Zafin collects, stores, and uses applicant information can be accessed by reviewing our privacy policy at . By submitting a job application, you confirm that you agree to the processing of your personal data by Zafin as described in the candidate privacy notice.