Office Administrator

Position Overview: The Office Administrator will be responsible for providing comprehensive support to the Office and Production teams, as well as supporting the Chief Officers. This individual will thrive in a fast-paced environment, handling multiple tasks with precision and a proactive approach. The ideal candidate will have strong organizational and time management skills, coupled with a proven track record of exceptional administrative support in an executive setting. This position is expected to support our office hours of Monday Friday, 8:00 am 4:30 pm.

Responsibilities:

• Serve as the primary point of contact for office inquiries, greeting visitors and ensuring compliance with SOC2 requirements and managing front-office operations
• Provide high-level administrative assistance to the Chief Officers, including calendar management, meeting scheduling, correspondence, filing, and/or data entry
• Answer and route incoming calls, correspondence in a timely and professional manner.
• Oversee the operation, inventory, and maintenance of office equipment
• Manage ordering, receiving, and distribution of office and janitorial supplies
• Oversee the organization of job ticket files, ensuring proper retention and timely disposal
• Handle incoming and outgoing mail, ensure sure postage is accurate and items are distributed to the appropriate people
• Coordinate front office administrative needs, including office and production cleaning and managing vendor relationships
• Assist with new hire orientation and coordinate with HR Team to effectively onboard employees into the company
• Coordinate the content updates for the internal communication and monitor (Mvix) display system
• Assist with planning and coordination of employee appreciation and engagement events
• Provide administrative support to internal departments as needed
• Track and reconcile monthly charge card expenditures
• Assist in other front office responsibilities as needed
• Other duties as assigned

Qualifications:

• High School diploma or equivalent, Associates Degree preferred but not required.
• 2-4 years of office administration related experience.
• Intermediate experience with Microsoft Office Suite.

Required Skills:

• High level of professionalism and have the ability to handle confidential information with discretion.
• Exceptional organizational skills; must be detail-oriented, able to prioritize and provide follow-up with all involved.
• Strong interpersonal skills with the ability to establish rapport quickly with others.
• Ability to excel in a fast-paced environment and manage multiple tasks, priorities, and projects.
• Ability to be a collaborative, team player.

Compensation details: 25-30 Hourly Wage

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