Office Administrator

About Idealign

Idealign is a growing Project Management Consultancy (PMC) in the construction industry, known for structured processes, clarity, and professionalism. We are looking for a reliable and detail-oriented Office Administrator who can manage daily office operations while supporting basic accounting and coordination tasks.

Role Overview

The Office Administrator will play a key role in ensuring smooth day-to-day office functioning. The ideal candidate should be organized, proactive, and comfortable working with documentation, coordination, and basic finance-related tasks using Zoho Books.

Key Responsibilities

Office Administration

• Manage daily office operations and administrative activities
• Maintain office records, files, and documentation
• Coordinate with internal teams, vendors, and consultants
• Handle official correspondence, emails, and follow-ups
• Manage attendance records and basic employee documentation
• Support management with scheduling, reports, and coordination

Finance & Zoho Books Support

• Assist with data entry and maintenance in Zoho Books
• Support invoice creation, billing, and payment tracking
• Maintain expense records and vendor bills
• Assist in salary-related documentation and coordination
• Support audits and documentation as required

Required Skills & Qualifications

• Minimum 2 years of experience in office administration or a similar role
• Hands-on experience with Zoho Books (mandatory)
• Basic understanding of invoicing, expenses, and office accounts
• Proficiency in MS Excel / Google Sheets
• Good written and verbal communication skills
• Strong organizational and multitasking abilities
• Experience in construction, consulting, or project-based firms is a plus

What We Offer

• Stable, professional work environment
• Opportunity to grow with a structured PMC organization
• Exposure to finance and operations processes
• Supportive team and clear roles
• Immediate joining preferred

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Ability to commute/relocate:

• Calicut, Kerala: Reliably commute or planning to relocate before starting work (Required)

Experience:

• administration: 2 years (Required)
• Bookkeeping: 1 year (Preferred)

Work Location: In person