Office Administrator

Core Responsibilities

• Administrative Support: Managing correspondence (emails, calls, letters), maintaining accurate homeowner and property records, organizing files and documents, processing move-in/move-out requests, and issuing various certificates or permits (e.g., no objection certificates for property modifications).
• Financial Operations: Assisting with financial tasks such as preparing and distributing service charge (assessment) invoices, tracking payments, reconciling accounts, supporting budget preparation, and assisting with collections and debt recovery strategies.
• Governance & Compliance: Ensuring the association's operations comply with local laws and the community's governing documents (bylaws, rules, and regulations). This includes preparing for audits and maintaining comprehensive documentation.
• Meetings & Documentation: Coordinating and supporting board and annual general meetings (AGMs), which involves preparing agendas, compiling meeting packets, taking minutes, and distributing formal announcements and newsletters to all stakeholders.
• Stakeholder Relations: Serving as the liaison between the board, homeowners, and vendors. This person handles general inquiries, addresses complaints, manages disputes, and fosters a positive community environment.

Job Type: Full-time

Pay: From AED4,000.00 per month