Office Administrator

Key Responsibilities

Accounts Support & Receivables

• Prepare, issue, and dispatch customer invoices.
• Follow up on outstanding receivables and maintain invoicing trackers.
• Coordinate with finance or external accountants as needed.

Administration & Office Management

• Oversee daily office administration.
• Manage office supplies.
• Maintain organized company records, contracts, and statutory documentation.
• Coordinate administrative requirements with management.

HR Administration

• Maintain employee files and HR documentation.
• Provide payroll inputs to management or external consultants.
• Handle employee visa applications, renewals, and cancellations via relevant portals.

Company Renewals, & Portal Management

• Manage company renewals and compliance submissions (trade license, establishment, and statutory requirements).
• Liaise with free zone authorities and service providers.
• Ensure timely compliance with regulatory deadlines (excluding MOHRE and GDRFA).

Qualifications & Experience

• Bachelor’s degree in Business Administration, Commerce, or related field.
• 3–5 years of UAE experience in an Admin / Office Executive role.
• Experience with company portals, visa processing, and renewals preferred.
• Basic knowledge of invoicing, receivables.
• DMCC and free zone administration experience is an advantage.

Skills & Competencies

• Ability to work independently with strong organizational and follow-up skills.
• Understanding of UAE administrative and compliance processes.
• Proficiency in MS Office (Excel, Word, Outlook).
• Clear English communication skills (Arabic is a plus).
• Detail-oriented with a strong deadline focus.

The job is located in Dubai, UAE, and we are looking for someone who is either currently living in Dubai or willing to relocate there.

Job Type: Full-time

Work Location: In person