Office Administrator

Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! In this pivotal role, you will be the backbone of our office operations, ensuring smooth daily functions and fostering a productive work environment. Your energetic approach will help coordinate administrative tasks, manage schedules, oversee vendor relationships, and support various departments. This position offers an exciting opportunity to showcase your multitasking skills, leadership abilities, and passion for creating efficient office workflows. If you thrive in a fast-paced setting and are eager to make a positive impact, we want to hear from you!

Duties

• Manage daily office operations, including front desk responsibilities and multi-line phone systems to ensure seamless communication.
• Oversee scheduling and calendar management for executives and team members, coordinating meetings and appointments efficiently.
• Supervise administrative staff and provide training & development to foster a high-performing team environment.
• Handle vendor management by negotiating contracts, processing invoices through QuickBooks, and maintaining strong supplier relationships.
• Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with payroll processes.
• Organize company events, meetings, and training sessions to promote team engagement and professional growth.
• Maintain accurate filing systems, perform bookkeeping tasks, and ensure compliance with office policies and procedures.

Requirements

• Proven experience in office management or administrative roles within a professional setting.
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Excellent communication skills—both verbal and written—and professional phone etiquette.
• Familiarity with QuickBooks or similar accounting software for invoicing and bookkeeping tasks.
• Proficiency with Microsoft Office products, including Excel, Word, and Teams.
• Experience in event planning, vendor management, and scheduling coordination.
• Supervising experience with the ability to lead and motivate a team successfully.
• Knowledge of medical office management or healthcare administration is a plus but not required.
• Proficiency in handling multi-line phone systems, calendar management tools, and filing systems.
• Ability to adapt quickly to changing priorities while maintaining attention to detail. Join us as an Office Administrator where your proactive spirit will drive operational excellence! We offer a supportive environment that values your contributions and encourages professional development. If you’re ready to take on this rewarding challenge with energy and enthusiasm, we look forward to welcoming you aboard!

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: Hybrid remote in Baton Rouge, LA 70801