Office Administrator

Overview
Join our dynamic team as an Office Administrator and become the heartbeat of our organization! This energetic role is perfect for a proactive individual who thrives in a fast-paced environment, managing a wide array of administrative functions with enthusiasm and precision. You will be instrumental in ensuring smooth daily operations, supporting team members, and maintaining an organized, welcoming office atmosphere. Your leadership in office management will empower our team to excel and foster a productive work environment.

Duties

• Oversee day-to-day office operations, including front desk management, multi-line phone systems, and greeting visitors with professionalism and warmth.
• Manage scheduling for meetings, appointments, and events, ensuring calendars are up-to-date and conflicts are minimized.
• Coordinate vendor relationships, including procurement, service scheduling, and invoice processing using QuickBooks or similar accounting software.
• Supervise administrative staff or interns, providing training and development opportunities to enhance team performance.
• Handle human resources functions such as onboarding new employees, maintaining personnel files, and assisting with payroll processing.
• Maintain accurate bookkeeping records, manage filing systems—both digital and physical—and ensure confidentiality of sensitive information.
• Support medical office management or specialized administrative tasks as needed, including billing, insurance documentation, or patient scheduling.

Experience

• Proven experience in office administration or office management roles with a strong background in clerical and administrative duties.
• Demonstrated supervisory experience overseeing teams or managing projects effectively.
• Proficiency in QuickBooks for bookkeeping, budgeting, and vendor payment processing.
• Skilled in schedule management tools and calendar coordination to optimize workflow.
• Experience with event planning for meetings, corporate events, or community outreach activities.
• Familiarity with human resources procedures including payroll administration and employee onboarding processes.
• Excellent communication skills coupled with organizational prowess to handle multiple priorities seamlessly. Embark on a rewarding career where your organizational skills and leadership will make a tangible difference! We’re committed to fostering a vibrant workplace that values your growth and contributions every step of the way.

Pay: $18.00 - $20.00 per hour

Language:

• Spanish (Preferred)

Ability to Commute:

• Austin, TX 78719 (Required)

Work Location: Hybrid remote in Austin, TX 78719