Office Administrator

Key Responsibilities

Accounting & Financial Management

• Accounts payable & receivable
• Invoicing and billing
• Processing all outgoing payments and check runs
• Bank and credit card reconciliations
• Payroll processing (weekly)
• Commission tracking and processing
• Managing bonuses, PTO, and holiday records
• Banking tasks including positive pay
• Tax coordination
• 401(k) administration
• BWC compliance
• Contractor registrations and certifications
• Child support processing and reporting

Business & Account Oversight

• Manage financials for multiple entities
• Monthly bill pay and reconciliations
• Dashboard tracking and reporting

Executive & Project Support

• Assist with bid sites and bid drawings
• Prepare and manage project quotes
• Provide direct support to leadership on business and administrative tasks
• Assist with project coordination and management

Operations & Facilities

• Oversee building maintenance and repairs
• Coordinate lift rentals for projects
• Order materials and specialty items
• Assist with fabrication of shop drawings
• Coordinate stamped drawings with external partners

Qualifications

• Experience in accounting, bookkeeping, or office management
• Strong organizational and multitasking skills
• Proficiency in QuickBooks (or similar accounting software) preferred
• Ability to manage multiple projects and deadlines
• Strong communication and problem-solving skills

Pay: $42,000.00 - $60,000.00 per year

Benefits:

• 401(k) matching

Education:

• Bachelor's (Preferred)

Ability to Commute:

• Cleveland, OH 44102 (Required)

Work Location: In person