Office Administrator

Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of daily office functions. This vital role involves managing administrative tasks, supporting office management activities, and providing exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to foster an efficient and welcoming work environment. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced setting. Quickbooks experience is definitely a plus.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems to handle incoming calls efficiently, transferring calls and taking messages as needed.
• Maintain accurate records through data entry, filing, proofreading, and document management using Microsoft Office and Quickbooks Desktop.
• Oversee calendar management and scheduling for meetings, appointments, and events, ensuring optimal time management.
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Provide exceptional customer support by addressing inquiries promptly via phone or email and assisting with clerical tasks such as copying, scanning, and organizing documents.
• Assist with office management duties including supply inventory, maintaining cleanliness, and coordinating maintenance requests to ensure a productive workspace.

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Familiarity with QuickBooks or other bookkeeping software is preferred.
• Excellent phone etiquette skills with experience managing multi-line phone systems.
• Bilingual abilities are a plus to support diverse client needs.
• Strong typing skills along with attention to detail for proofreading and data entry tasks.
• Prior experience in customer service or medical/dental receptionist roles is advantageous.
• Demonstrated ability to manage time effectively while handling multiple responsibilities simultaneously. Join us as an Office Administrator and be part of a vibrant team dedicated to excellence! Your organizational talents will keep our office running smoothly while providing outstanding support to colleagues and clients alike. This role is essential in creating a welcoming environment where efficiency meets professionalism every day!

Job Types: Full-time, Part-time

Pay: $20.00 - $27.86 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance

Work Location: In person