Office Administrator

***Applicants must be eligible to work in the United States without visa sponsorship now or in the future***

***NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION***

The expected hourly range for this position is $30.00 - $35.00 depending upon experience.

Tutor Perini O&G Joint Venture is the company selected to execute construction of the Manhattan Jail Project in New York. Tutor Perini O&G JV is seeking an Office Administrator to join the project in Manhattan, NY

About Manhattan Jail Project

Extraordinary Projects, Exceptional Performance

The $3.8B project scope includes design and construction of a new state-of-the-art facility that will have dedicated space for on-site services and programming, indoor and outdoor recreation, food services, staff offices and facilities, amenities, below-grade accessory parking, and a secured entry.

The new facility will contain 1,040 beds and provide 125 accessory parking spaces below grade for all staff and service providers. In addition, the facility will provide 20,000 square feet of community and commercial space on the ground floor.

Extraordinary Projects need Exceptional Talent

DESCRIPTION:

As a Office Administrator at Tutor Perini, reporting to Senior Project Manager you will have the opportunity to:

• Act as liaison for the project; respond to requests, answer the phone and greet visitors onsite
• Provide general support for site visitors
• Maintain the field office services and supplies including office supplies, office equipment and employee supplies
• Scheduling of office spaces and maintenance of seating charts and signage
• Coordinate any office repairs or maintenance necessary
• Aid with onboarding new employees and ensuring they have all the equipment and access needed for success
• Run project reports as required for the project team and for record purposes
• Aid in compiling backup and support documentation as required to aid with the submission of the monthly invoice to the client and other submissions as needed
• Route Documents for approvals and signatures using Sign-Now electronic signature processes
• Process Expense reports and credit cards for project Mgmt. team
• Co-ordinate travel and accommodation arrangements when necessary
• Completion and tracking of new employee access and equipment transfer requests
• Assemble and file necessary documentation for archiving along with the project team at the end of the project

REQUIREMENTS:

• Education: High school diploma required, Associate’s degree preferred
• Construction industry experience preferred, but not required. Office experience highly desired.
• Ability to effectively communicate and participate actively in a critical role as part of a team environment
• Manage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as needed
• Ability to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processes
• Excel proficiency and use of overall MS Office Suite
• Project Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are helpful
• Egnyte or similar cloud platform content sharing experience a plus
• Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents

OUR MISSION

We build critical infrastructure that creates a better world.

OUR VISION

We strive to be the preeminent full-service civil, building, and specialty contractor by delivering innovative, transformative projects through world-class execution. We are committed to creating lasting value for our customers, upholding the highest standards of safety and integrity, generating exceptional financial results and shareholder value, and fostering a culture where our employees thrive.

Tutor Perini builds extraordinary projects, which need exceptional talent. Join us, to help build the critical infrastructure that creates a better world.