Office Administrator

DUTIES AND RESPONSIBILITIES

• Greet all guests and be responsible for creating a warm welcoming experience.
• Oversee the appearance of the reception and conference room areas; ensuring they are always presentable and ready to welcome incoming visitors, vendors, and VIP guests.
• Manage guest security badges; documenting check-out and check-in and deactivations when security badge or fob is lost.
• Act as the primary contact for any building-related issues and place service request tickets with Building Maintenance (i.e. HVAC/climate control requests, spills, damage to structural space, etc.)
• Stock & tidy kitchen pantries & workroom office supplies
• Oversee cleanliness and inventory of office spaces, receptio, and conference rooms.
• Adm Experience in scheduling, vetting, and communicating with hospitality vendors to procure the following services (catering, hotel reservations, parking, event planning, breakout rooms)
• Adm Experience in scheduling, vetting, and communicating with facilities vendors to procure the following services (appliance repair, facilities related issues with office space, property management, etc.)
  • Research and vet potential vendors
  • Collect COIs from vendors
  • Request pricing quotes from vendors
• Provide administrative support on various Excel-related projects.
• Ability to manage multiple documents for projects from multiple vendors.
• Ability to problem solve and work independently
• Ability to read documents in detail and comprehend what is written.
• Ability to multitask for event execution.”
• Receive and sort incoming mail and packages.
• Prepare USPS Mail & Accountable Express packages for outbound shipment

SKILLS AND EDUCATIONAL REQUIREMENTS

• High School diploma or GED
• Experience a plus.
• Excellent customer service skills.
• Able to effectively communicate with all levels of the organization.
• Proficient in Microsoft Office 365 (Excel, Word, MS Teams)
• Good written and oral Communication skills
• Able to occasionally lift up to 50 lbs.

Benefits:

• 401(k)
• Dental Insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance