Office Administrator

Job Title: Female Admin Coordinator

Location: Dubai

Industry: Interior Fit-Out / Construction

Job Summary

We are seeking a highly organized and proactive Female Admin with 3–5 years of experience in the Interior Fit-Out or Construction industry in Dubai. The ideal candidate will be responsible for handling day-to-day administrative operations, email correspondence, documentation, coordination, and ad hoc reporting while supporting management and project teams efficiently.

Key Responsibilities

• Manage and handle all administrative tasks and office coordination activities.
• Draft, respond to, and manage daily emails and correspondence professionally.
• Prepare reports and other business documents.
• Maintain organized filing systems for company records, project documents, and correspondence.
• Coordinate with suppliers, subcontractors, clients, and internal departments.
• Schedule meetings, appointments, and maintain calendars for management.
• Prepare ad hoc reports, data entries, and administrative summaries as required.
• Assist in procurement documentation, LPOs, invoices, and project-related paperwork.
• Monitor office supplies and ensure smooth day-to-day office operations.
• Handle incoming calls, inquiries, and reception-related tasks when needed.
• Support HR and accounts departments with basic administrative coordination.
• Always ensure confidentiality and proper documentation management.

Requirements

• Female candidate with 3–5 years of administrative experience in an Interior Fit-Out or Construction company in Dubai.
• Strong knowledge of administrative procedures and office management.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Ability to prepare reports and handle multiple tasks efficiently.
• Strong organizational and time-management skills.
• Knowledge of Dubai construction/fit-out documentation processes is an advantage.
• Previous experience or basic knowledge in accounting will be an added advantage.

Preferred Qualifications

• Bachelor’s degree or diploma in Business Administration or related field.

Salary & Benefits

• Salary: To be discussed during the interview
• Visa and medical insurance as per UAE labor law
• Annual leave and other company benefits

Pay: AED4,000.00 - AED6,000.00 per month

Work Location: In person