Office Administrator

Office Administrator

Job Type: Full-Time
Location: Roxana IL, Hybrid after onboarding.

About the Role

We are seeking a highly organized and detail-oriented Office Administrator to manage key administrative and financial functions. This position supports company operations by handling accounts payable/receivable, invoicing, customer communication, payroll assistance, and internal reporting. The ideal candidate is reliable, proactive, and comfortable working in a fast-paced environment. Our company covers Multi-state Projects.

Key Responsibilities

• Manage Accounts Payable (AP) and Accounts Receivable (AR)
• Ensure timely payment to vendors and timely receipt of customer payments
• Work directly with customers on invoicing procedures and payment questions
• Track and maintain purchase orders (POs)
• Assist shop and field managers with invoicing, scheduling, and coordination
• Support communication with customers and vendors
• Assist with general administrative tasks as needed
• Implement improvements to office procedures and systems
• Prepare Profit & Loss (P&L) reports for profit-sharing
• Work with QuickBooks, Office 365, Teams, and ADP payroll software
• Prepare financial documentation for the CPA during tax preparation
• Learn and utilize additional software such as Jobber for job tracking

Qualifications

• Experience in office administration, bookkeeping, or AP/AR roles
• Proficiency in QuickBooks, Word, and Excel
• Ability to learn new software (Jobber, Teams or similar systems)
• Strong communication and customer-service skills
• Excellent attention to detail and organizational skills
• Ability to multitask and work independently

Preferred Qualifications

• Experience in construction, service, trades, or field-operations industries
• Familiarity with ADP payroll systems
• Experience preparing financial reports or working with CPAs

Why Join Us?

• Stable, full-time position
• Opportunities to improve processes and grow in responsibility
• Collaborative team environment

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: Hybrid remote in Roxana, IL 62084