Office Administrator

About the Role

We are seeking a highly organized, detail-oriented Office Administrator to support our operations in Albany, NY. This position is ideal for an experienced professional who excels at managing administrative processes, financial documentation, and compliance tasks while ensuring smooth day-to-day office operations.

What You’ll Do

• Lead new hire onboarding and ensure flawless documentation
• Keep digital & physical files organized and audit-ready
• Track and reconcile company credit card expenses
• Support Accounts Payable (invoice processing, data entry, tracking)
• Assist with DOT compliance and documentation
• Maintain and update bid logs
• Manage office supplies and inventory
• Provide day-to-day operational support

What You Bring

• 5+ years administrative or office management experience
• Experience with Accounts Payable or financial processes
• Microsoft Office proficiency (Excel, Word, Outlook)
• Strong organization, multitasking, and attention to detail
• Notary Public certification OR willingness to obtain

Bonus Qualifications

• DOT compliance experience
• Construction, logistics, or operations background
• Accounting or ERP system experience

Why Join Us

• Collaborative team environment
• Competitive salary: $55,000 – $65,000
• Generous PTO
• 401(k) with company match
• Medical benefits with company contribution

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Office Admin: 3 years (Preferred)
• Construction/Utility: 3 years (Preferred)

Ability to Commute:

• Albany, NY 12205 (Required)

Work Location: In person