Office Administrator / Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Office Administrator / Administrative Assistant to join our growing team! This vital role is the heartbeat of our daily operations, ensuring smooth administrative workflows, exceptional customer service, and efficient office management. You will be assist in various roles including data entry, purchasing, cashiering, etc. There's a lot of opportunity for growth within our company so your role is subject to pay increases and promotion!

Responsibilities

• Operate multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette.
• Maintain organized filing systems, handle data entry tasks, and ensure accurate record keeping.
• Manage calendar scheduling, appointments, and coordinate meetings for staff members.
• Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing general administrative functions.
• Provide exceptional customer service by supporting clients, vendors, and internal teams promptly and courteously.
• Proofread documents for accuracy, clarity, and professionalism before distribution.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for daily tasks.
• Support personal assistant duties as needed, including travel arrangements or special project coordination.

Qualifications

• Proven experience in office administration or clerical roles within a professional environment.
• Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, and data entry skills.
• Excellent organizational skills with the ability to multitask effectively in a busy setting.
• Bilingual abilities are a plus to serve diverse client needs effectively.
• Exceptional phone etiquette and customer service skills to foster positive interactions.
• Knowledge of front desk operations and multi-line phone systems to manage high call volumes smoothly.
• Demonstrated ability to proofread documents carefully and maintain attention to detail.
• Strong time management skills with the ability to prioritize tasks efficiently.
• Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required. Join us in creating an organized, welcoming environment where your administrative expertise can shine! This paid position offers an exciting opportunity to develop your skills while supporting our team’s success every day!

Job Type: Full-time

Pay: From $18.50 per hour

Work Location: In person