Office Administrator/ Crew Scheduler

ABOUT US

Asphalt Services, Inc. is a trusted commercial asphalt paving company serving New England. We take pride in delivering quality paving solutions to our clients, and we're looking for a dependable, organized team member to help keep our office and field operations running smoothly.

POSITION OVERVIEW

We are seeking a motivated and detail-oriented Office Administrator/Crew Scheduler to join our team. This is a key support role that keeps daily operations on track — from answering phones and communicating with clients, to coordinating crew schedules and ensuring our teams are where they need to be, when they need to be there.

KEY RESPONSIBILITIES

• Answer and direct incoming phone calls professionally and courteously
• Serve as a point of contact for customers — fielding inquiries, providing updates, and routing calls appropriately
• Coordinate and manage daily and weekly crew scheduling
• Communicate schedule changes and job details to field crews in a timely manner
• Maintain accurate job and scheduling records
• Assist with general office duties including data entry, filing, and correspondence
• Support management with administrative tasks as needed

WHAT WE'RE LOOKING FOR

• Strong organizational and multitasking skills
• Clear and professional communication — both on the phone and in writing
• A team-player attitude with a proactive, can-do approach
• Comfortable working in a fast-paced, seasonal environment
• Basic computer proficiency (email, scheduling software, spreadsheets)

PREFERRED (BUT NOT REQUIRED)

• Prior experience in construction, paving, or a trade-related industry
• Background in crew or workforce scheduling
• Familiarity with dispatching or field operations coordination

WHY JOIN US? At Asphalt Services, Inc., you'll be joining a hard-working team that values reliability and takes pride in their work. We offer a supportive work environment where your contributions directly impact the success of every job we complete.

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person