Office Administrator/ Dispatcher

Job Summary
We are seeking a dynamic and highly organized Office Administrator/Dispatcher to join our team! This vital role combines administrative excellence with dispatching responsibilities, ensuring smooth office operations and efficient coordination of daily activities. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication skills, multitasking abilities, and a proactive approach to problem-solving. Your energy and enthusiasm will help foster a positive workplace atmosphere while maintaining high standards of professionalism and efficiency.

Responsibilities

• Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with professionalism and courtesy.
• Coordinate scheduling for staff, vendors, and service appointments using calendar management tools to ensure optimal time utilization.
• Dispatch service requests or deliveries promptly by communicating effectively with field teams and external vendors to ensure timely completion of tasks.
• Maintaining positive relationships with suppliers and service providers.
• Assist with event planning and coordination for company meetings, training sessions, or community outreach initiatives.
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and compliance with record-keeping standards.
• Contribute to team management by supporting training & development efforts and fostering a collaborative work environment through effective communication.

Skills

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent schedule management skills to coordinate multiple calendars seamlessly.
• Strong communication skills coupled with professional phone etiquette for front desk interactions and multi-line phone systems.
• Experience in event planning, training & development activities to support team growth initiatives.
• Ability to handle filing systems efficiently—digital or physical—and maintain accurate records.
• Exceptional organizational skills to prioritize tasks effectively in a busy environment.

Job Type: Full-time

Pay: $14.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person