Office Administrator (Full-Time, Bilingual)

Office Administrator (Full-Time, Bilingual)

Location: Haltom City, TX (In-Office)
Type: Full-Time, Hourly
Schedule: Monday-Friday| 8:00 a.m.–4:00 p.m.
Reports to: General Manager
Pay Range: $20–24 per hour, based on experience
Language Requirement: Fluent in English and Spanish (required)

About Us

Founded in 1984, Lambert’s Ironworks is a DFW-based company specializing in custom iron gates, fencing, and architectural ironwork.

We are known for clear communication, consistent quality, and strong follow-through. Nearly all work is handled in-house, allowing us to maintain control over quality and execution from start to finish.

We operate with a focus on accountability, organization, and continuous improvement.

Job Summary

Lambert’s Ironworks is seeking a reliable, detail-oriented, bilingual Office Administrator to support daily office operations and ensure consistency across administrative workflows.

This is a high-execution role responsible for billing, accounts receivable and payable support, payroll coordination, customer communication, and system updates.

The objective is to keep jobs, cash flow, and communication moving without breakdowns.

This role requires speed, accuracy, and consistent follow-through. It is best suited for someone who is organized, dependable, and comfortable working in structured systems with clear expectations.

Key Responsibilities

Billing, Accounts Receivable, and Payables

• Prepare and send invoices accurately and on time
• Execute consistent AR follow-up (calls, emails, tracking)
• Post payments and maintain accurate financial records in QuickBooks Online
• Support accounts payable processing and vendor tracking
• Assist with payroll coordination and administrative support

System and Data Management

• Maintain accurate customer, job, and payment records in JobNimbus and internal systems
• Ensure all jobs have current status, notes, and next steps
• Upload and organize documents, drawings, and communications
• Maintain clean, organized digital and physical records

Customer Communication (English/Spanish)

• Answer inbound calls, texts, and emails professionally
• Communicate clearly with customers, builders, and vendors
• Follow up on requests and ensure timely resolution

Administrative Execution

• Perform data entry, document preparation, and record cleanup
• Support scheduling coordination as needed
• Assist with documenting and improving administrative processes
• Support recruiting coordination and onboarding administration as needed
• Provide coverage to ensure continuity of office operations

Qualifications

Experience

• Minimum 2 years in an administrative, office support, or bookkeeping role
• Hands-on experience using QuickBooks Online (required)
• Experience working with CRM systems (JobNimbus or similar preferred)
• Experience in construction, trades, or service-based business is a plus

Skills & Attributes

• Highly reliable with consistent attendance and follow-through
• Strong attention to detail and accuracy
• Able to work quickly while maintaining quality
• Organized and able to manage multiple tasks simultaneously
• Strong communication skills and professional phone presence
• Comfortable working independently within defined processes
• Maintains confidentiality and professionalism

Training & Onboarding

This role includes structured, hands-on training focused on:

• Company systems (JobNimbus, QuickBooks)
• Billing, AR/AP workflows, and communication standards
• Administrative processes and expectations

Training is execution-focused and designed to enable the employee to take ownership of responsibilities quickly.

Schedule & Work Environment

• Full-time: Monday–Friday, 8:00 a.m.–4:00 p.m.
• In-office role only (no remote or hybrid)
• Consistent schedule required

What We Offer

• Stable, full-time hourly position
• Competitive hourly pay
• Paid Time Off (PTO)
• Paid holidays
• 401(k) with employer match
• Structured onboarding and training
• Professional, team-oriented work environment

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Professional development assistance

Application Question(s):

• Do you have hands-on experience using QuickBooks Online? Describe the specific tasks you handled (invoicing, payments, AR/AP, etc.).
• Are you fluent in both English and Spanish (reading, writing, and speaking)?
• This role requires managing billing, customer communication, and administrative tasks simultaneously. How do you stay organized and maintain accuracy?
• This is a full-time, in-office role in Haltom City with a consistent schedule. Are you able to commit to this?

Work Location: In person