Office Administrator - HR Operations

About us:

A global live-learning edtech platform for kids from 6 to 16 years to learn next-gen life skills such as Coding, Financial Literacy, Communication Skills and Robotics. BrightCHAMPS is currently valued at $650 million with a $63 million investment, and services 30+ countries (India, Indonesia, US, UAE, Vietnam, and many other countries across SEA and MENA) in 12+ languages across its 4 verticals.

Job Title: HR Admin - Operations

Location: HSR Layout, Bangalore

Work Mode: Onsite – 6 days a week

About the role

We are looking for a proactive and detail-oriented HR Admin to manage day-to-day administrative operations at our HSR Layout office. This role plays a critical part in ensuring smooth office functioning, employee engagement, compliance, and coordination across teams.

The ideal candidate should be organized, people-focused, and capable of handling multiple responsibilities in a fast-paced environment.

Key Responsibilities

1️ Attendance & Biometric Management

• Maintain and monitor employee attendance records.
• Manage biometric system, onboarding registrations, and troubleshooting.
• Coordinate with payroll team for attendance inputs.
• Track leave records and ensure policy adherence.

2️ Internal Communication & Workplace Etiquette

• Drive internal communications related to office updates and policies.
• Ensure professional office etiquette and discipline.
• Act as a point of contact for employee queries related to admin matters.
• Coordinate town halls, announcements, and internal notices.

3️ Facilities & Infrastructure Management

• Ensure smooth day-to-day office operations.
• Manage housekeeping, security, and maintenance staff.
• Oversee office infrastructure (electricity, internet, seating, repairs).
• Maintain a safe and comfortable working environment.

4️ Vendor & Asset Management

• Coordinate with office vendors (pantry, housekeeping, IT support, etc.).
• Track and maintain office assets (laptops, furniture, access cards).
• Handle procurement requests and vendor payments coordination.
• Maintain asset registers and documentation.

5️ Finance & Compliance Support

• Process vendor invoices and maintain expense records.
• Support in statutory compliance documentation.
• Maintain office licenses, agreements, and renewal trackers.
• Assist with audits when required.

6️ Employee Engagement & Ad-hoc Support

• Plan and execute engagement activities and celebrations.
• Support HR initiatives, onboarding logistics, and events.
• Provide administrative support for business leaders.
• Handle ad-hoc operational requirements as needed.

Requirements

• Bachelor’s degree in HR, Business Administration, or related field.
• 1–3 years of experience in HR/Admin/Office Management.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Proficiency in MS Office / Google Workspace.
• Ability to handle confidential information responsibly.
• Prior experience in startup or fast-paced environment preferred.

Key Competencies

• Attention to detail
• Problem-solving mindset
• Vendor negotiation skills
• Process-driven approach
• Ownership & accountability

Why Join Us?

• High-impact role with ownership
• Dynamic and fast-growing work environment
• Exposure to cross-functional operations

Job Type: Full-time

Pay: ₹25,398.42 - ₹35,169.63 per month

Benefits:

• Health insurance
• Leave encashment
• Life insurance
• Provident Fund

Application Question(s):

• Are you comfortable working in onsite setting(HSR Layout)?
• Do you have a personal laptop for official use?
• Are you comfortable working 6 days a week (inc Sat & Sun)?
• What is your current CTC?
• The maximum CTC for this role is 4 LPA. Are you comfortable with the same?

Work Location: In person