Office Administrator - HR/Executive Support

Office Administrator (HR / Executive Support)

Hendersonville, NC (Remote to start)

Company: Utility Solutions Group (USG)

About Us
Utility Solutions Group is a fast-growing infrastructure firm specializing in utility design and construction. As we continue scaling across multiple states, we are building strong local teams and systems to support long-term growth. This is an opportunity to get in on the ground floor of our Hendersonville presence and grow alongside a high-performing leadership team.

The Role
We are seeking a highly organized, detail-oriented professional to serve in a hybrid role supporting both HR/payroll functions and C-suite administrative operations. This individual will be a critical partner to leadership—helping keep our people, processes, and executive workflows running smoothly.

This is not a task-only role. You will be embedded in the day-to-day operations of a scaling company and will play a key role in building structure as we grow.

Key Responsibilities

HR / Payroll (50%)

• Manage employee onboarding and offboarding processes
• Coordinate payroll processing and ensure accuracy across field and office teams
• Maintain employee records, compliance documentation, and HR systems
• Assist with benefits administration (healthcare, 401k, etc.)
• Support recruiting coordination and candidate communications
• Help implement and refine HR policies and procedures

Executive / C-Suite Support (50%)

• Provide direct administrative support to executive leadership
• Manage calendars, scheduling, and travel logistics
• Prepare internal documents, reports, and presentations
• Assist with contract tracking, vendor coordination, and high-level correspondence
• Support construction closeout and financial documentation workflows
• Act as a central point of coordination across departments

What We’re Looking For

• 3+ years experience in HR, payroll, executive administration, or similar role
• Strong organizational and time management skills
• High level of discretion and professionalism
• Excellent written and verbal communication
• Comfortable working in a fast-paced, evolving environment
• Experience with construction, utilities, or field-based teams is a plus
• Familiarity with payroll systems and HR platforms preferred

Why Join USG

• Be part of a high-growth infrastructure company
• Work directly with executive leadership
• Opportunity to shape systems and processes from the ground up
• Transition from remote to in-office as we establish our Hendersonville location
• Competitive compensation with growth potential

If you thrive in a dynamic environment, enjoy wearing multiple hats, and want to be part of building something meaningful from the ground up—we’d love to hear from you.

Pay: $58,000.00 - $72,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person