Office Administrator — Machine Shop / Back Office

Office Administrator — Machine Shop / Back Office

Southern Switch & Contacts — Palm Harbor, FL | Full-time, on-site | $20–$24/hr based on experience

Southern Switch & Contacts is an established precision machining and utility field-services company that has served electric utilities across Florida and the Southeast since 1982. We're looking for an organized, dependable office administrator to run our back-office paperwork and help keep the business side humming.

About the environment — read this part. This is a working machine shop and production environment, not a corporate office. There's no fancy front desk and very few walk-in visitors. The job is back-office: electronic records and filing, accounts-receivable follow-up, and keeping our processes in order. If you're comfortable in a hands-on shop setting and like owning the details, you'll fit well here.

What you'll do

• Accounts-receivable follow-up — stay on top of aging invoices and contact customers professionally to keep payments on track
• Credit-card receipt tracking and reconciliation of expenses/documentation
• Invoice and receipt processing; accurate data entry into QuickBooks Online
• Electronic filing and records management — keeping digital files organized and retrievable
• General office administration and email correspondence, supporting the owner and operations lead
• Occasional scripted customer outreach (a plus, not required) — if you're comfortable with it, light outbound calls to customers using prepared scripts

What we're looking for

• Strong organization and follow-through — you don't let small things slip through the cracks
• Basic computer skills (email, file management, general office software)
• Comfortable learning and working in QuickBooks Online — prior QBO experience is a plus
• Professional, courteous communication, especially when following up on money owed
• Dependable, low-drama, and comfortable working in a machine-shop/production setting
• Reliable transportation to Palm Harbor, FL

What we offer

• $20–$24/hr depending on experience, full-time
• A stable, established company (since 1982) with a small, no-nonsense team
• Direct work with the owner and operations lead — your work matters and gets noticed

To apply: Apply through Indeed, or email todd@southernswitch.com.

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance

Application Question(s):

• Have you used QuickBooks Online (or similar accounting software) before?
• Do you have experience following up with customers on past-due / unpaid invoices?
• Are you comfortable working in a machine-shop / production environment (not a corporate office)?
• Briefly describe a system you've used to stay organized and make sure nothing falls through the cracks. (Looking for a real method, not “I'm just organized.”)

Experience:

• office administrative / clerical: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Palm Harbor, FL 34683 (Required)

Work Location: In person