Office Administrator (PT)

This team member will work on site at the marina location. This is a PT position averaging 2-3 days per week. Flexible days and hours for the right candidate.

They will work with the General Manager of the marina, to streamline the administrative responsibilities of the marina which include, but not limited to, service and subcontractor billing, vendor management/payables, cash reconciliation, contracts, and inventory. Customer interface will be a key component of this position.

Job description:

The Office team works collaboratively to assist the General Manager with administrative tasks such as data entry, filing, A/R, A/P, contracts, events, assisting with guests, or any other duties management assigns.

Responsibilities:

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with GM to develop an integral team that effectively represents the company's quality and professionalism.
• Process accounts payable within the automated accounting system
• Organize and maintain files and order office supplies.
• Answer the phone.
• Sort, deliver incoming mail, and collect and send outgoing mail.
• Create documents, maintain databases, and send memos and emails.
• Make logistical arrangements for meetings or conferences, including booking travel, reservations, or events.

Detailed Responsibilities

· Create Work Orders/Estimates from Customer Calls

· Update Work Orders with parts that need to be put on Jobs

· Assist With Customer Communication

· Streamline parts order/receiving for one off service job items

· Issue new contracts for marina tenants.

· Work with Grove Point Operations Administrator during contract renewal season.

· Maintain and Update Customer Records

· Provide Excellent Customer Service

· Manage vendor relationship and records

· Scan and code Vendor Invoices to the Operations Administrator/Bill.Com on a timely basis.

· Create new Items that need to be set up in marina management system

· Lead Inventory Cycle Counts and Full Physical Counts.

· Review inventory and usage with team

· Cash Reconciliation (Cash, Check, Credit Cards to bank deposits)

· Work with Manager and Grove Point Team to Create and Execute

· Standard Operating Procedures

· All Other Duties as Needed.

Education, Skills, and Experience:

1. Excellent computer literacy

2. Excellent interpersonal and communication skills

3. Ability to work independently to achieve goals and targets.

4. Able to organize and prioritize work.

5. Capable of working in a team environment to achieve team, department, and company goals.

6. Adaptable to a fast-paced environment

7. Self-starter

8. Ability to effectively adjust to major changes in work tasks or the work environment.

9. Proficient in Microsoft Office products

10. Ability to interact with others in an honest, fair, and respectful way, giving others confidence in one's intentions and those of the organization.

11. Ability to develop and sustain productive internal customer relationships; actively seeking information to understand and address our business needs.

Job Type: Part-time

Pay: From $20.00 per hour

Experience:

• Office Admin: 2 years (Required)

Work Location: In person