Office Administrator – Real Estate Developer

Office Administrator – Real Estate Developer

Location: Business Bay, Dubai, UAE
Company: MSK REAL ESTATE BROKERS LLC
Job Type: Full-time
Salary: Based on experience

About the Role

MSK Real Estate Brokers LLC is hiring an experienced Office Administrator with a strong background in Real Estate Developer operations in Dubai.

This role requires someone highly organized, proactive, and familiar with the day-to-day administrative, documentation, and coordination needs of a real estate developer environment. You will play a key role in ensuring smooth office operations and supporting management, sales, and project teams.

Key Responsibilities

Office & Administrative Operations

• Manage daily office operations and ensure smooth functioning of the workplace
• Act as the first point of contact for visitors, calls, and emails
• Maintain office supplies, pantry, and vendor coordination
• Coordinate meetings, calendars, and conference room bookings
• Prepare letters, memos, reports, and internal documentation

Real Estate Developer Support

• Assist in coordinating with developers, consultants, contractors, and brokers
• Maintain and organize project files, approvals, and property-related documentation
• Support documentation related to project launches, handovers, and post-handover activities
• Track project-related correspondence and follow-ups

Compliance & Documentation

• Maintain organized digital and physical filing systems
• Assist with DLD-related documentation, approvals, and record-keeping
• Ensure proper storage of contracts, MOUs, NOCs, title deeds, and legal documents
• Coordinate document submissions with internal teams and external stakeholders

Finance & Accounts Support

• Support basic accounting tasks such as:
• Processing invoices and payments
• Expense tracking and petty cash management
• Reconciling SOAs and vendor records
• Coordinate with finance teams and external auditors when required

IT, Vendors & Facilities

• Liaise with IT vendors for system access, hardware, and troubleshooting
• Coordinate with building management, maintenance, and service providers
• Support onboarding requirements for new employees (access, equipment, documentation)

Management & Team Support

• Provide administrative support to senior management
• Assist HR with employee records, attendance tracking, and internal coordination
• Handle confidential information with professionalism and discretion
• Perform additional administrative duties as required to support business efficiency

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Commerce, or related field
• Minimum 2–3 years of experience as an Office Administrator in a Real Estate Developer company in Dubai (mandatory)
• Strong understanding of Dubai real estate documentation and processes
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) and Google Workspace
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and time-management abilities
• Professional, detail-oriented, and proactive attitude
• Ability to work independently in a fast-paced environment

Why Join Us

• Exposure to real estate development operations and projects
• Supportive, professional, and growth-oriented work culture
• Competitive salary based on experience
• Long-term career stability and growth

How to Apply

If you have real estate developer experience and are ready to take ownership of a critical administrative role, apply with your updated CV at hr@mskrealestate.com

Job Type: Full-time