Office Administrator & Receptionist

Equiti is a pioneering fintech firm and world-class provider of multi-asset fintech products - from liquidity solutions to in-house tech hubs to online trading platforms. With over 400 global specialists in 9 languages, Equiti provides clients with access to individual, professional, and institutional brokerage services in Europe, the Middle East, and Africa.

At Equiti, we believe that financial opportunities can unlock potential for everyone, everywhere. We’re on a mission to deliver accessible online trading products around the world through education and accessibility.

Think finance is stuffy? Think again.

We see Equiti as a new breed of broker, and we are on the lookout for talented individuals who can perform and excel in a dynamic and innovative working environment. Our People and Facilities department would like to welcome a detail-oriented

Office Administrator/Receptionist in our office in Dubai.

The Office Administrator/Receptionist will be responsible for organizing and coordinating administration duties and office procedures. Her key role will be to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety , include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees

A successful Office Administrator/Receptionist should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Responsibilities

• Provide warm and welcoming reception to all visitors and staff upon arrival to our Dubai Office and notifies company personnel of visitor arrival.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Management of day-to-day office operations
• Direct and manage in a professional and efficient way all incoming phone calls and inquiries to the relevant persons
• Receive, sort, and distribute daily mail/deliveries
• Order all office supplies and keep inventory of stock updated
• General management of the office to ensure that we provide our staff with the optimum experience and the environment maintains a professional look and feel.
• Schedule meetings and appointments
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time and coordinate with the Finance department
• Manage contract and price negotiations with office vendors, service providers and office lease
• Handle travel and accommodation for the team when required
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• General EA support to senior management, including setting up and coordinating meetings
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site team building activities, staff events, etc..

Skills & Competencies

• Strong communication skills (Written and Verbal) in English and ideally in Arabic
• Proficiency in Microsoft Office Suite
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Attentions to detail and diligent at their work
• Punctual
• Have the capacity to understand the business

Experience Requirements

• 3+ years of professional experience
• Team management skills
• Highly organized and detailed oriented
• Shows passion, motivation and dedication
• Strong business ethics, including the ability to work in a highly confidential workspace
• Strong written and verbal communication skills in both Arabic and English is required
• Proven working experience with Microsoft Office.

Perks

Each of our offices has its special perks; be it ‘no ties’, free lunches, charity events, or a hybrid work policy – but whenever you walk into an Equiti office, you’re sure to see a friendly face. We encourage international collaborations and always keep our eyes open to how we can do more.

The benefits you can expect at your Equiti workplace include:

• Competitive salary package
• Performance-based bonus
• Medical insurance coverage for employees and family members
• Smart working options
• Employee wellness initiatives
• Personalized career development
• Company lunch in the office
• Regular company events

With energy, drive, and imagination, there’s no limit to where your career can go at Equiti. With a diverse workforce and geographical spread of offices, we strongly support career development initiatives as well as provide a range of opportunities for professional and life experiences.

Equiti is an equal opportunity employer.

“Equiti” refers to a group of companies consisting of seven regulated financial services companies licensed to operate in the respective jurisdictions of their incorporation, in addition to our tech and marketing hubs. Equiti has presence in Africa, Europe, and the Middle East.