Office Administrator / Receptionist

Key Responsibilities

• Manage incoming calls, emails, and general office communication
• Greet visitors and coordinate internal communication
• Maintain organized physical and digital files (Google Drive / OneDrive)
• Support data entry, document creation, scanning, and file management
• Update calendars, spreadsheets, and logs (Google Workspace, Excel, Smartsheets)
• Track deadlines, reminders, and time-sensitive tasks
• Assist leadership and admin team with daily operational tasks
• Coordinate office supplies and maintain general office organization
• Support onboarding documentation and internal communication

Qualifications

• 1+ year of administrative or office experience
• Proficiency in Google Workspace and/or Microsoft Office
• Strong organization and file management skills
• Ability to learn new systems and tools quickly
• Professional communication skills (email, phone, written)
• Reliable, punctual, and able to work standard weekday schedule
• Strong attention to detail and follow-through
• Ability to communicate with Spanish-speaking field staff (translation tools acceptable)

Preferred

• Spanish proficiency strongly preferred
• Experience in construction, landscaping, or field-service environments
• Familiarity with Smartsheets, Aspire, or QuickBooks

Pay: $19.00 - $25.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance

Education:

• Associate (Preferred)

Experience:

• Office: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Google Workspace: 1 year (Required)
• Phone etiquette: 1 year (Required)

Language:

• Spanish (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Salem, OR 97301 (Required)

Work Location: In person