Office Administrator / Receptionist Real Estate

Premier Sotheby's International Realty is the luxury leader in the markets we serve. With over 40 locations and nearly 1200 real estate advisors, our dedicated and talented real estate and support professionals are world-class.

The Office Administrator (OA) regularly works in the Ocala office and reports to the Managing Broker. This is an in-office role only. The OA provides administrative support at several levels to ensure efficient operation of the office transactions including but not limited to:

• Supporting sales associates through a variety of tasks related to real estate transactions, calendars, scheduling, listings, reservations, data entry into MLS and various company programs and communication
• Work closely with the Managing Broker to ensure the administrative operations run efficiently and the culture of the office meets the demands of our customers as well as our sales associates
• Coordinating repairs and maintenance as needed
• Answering phone, providing excellent customer service, setting appointments and data entry
• Special projects as needed
• Other general office related administrative duties

SKILLS/QUALIFICATIONS:

• Experience working in a real estate sales office environment
• MLS Listing entry experience given priority
• Quick and efficient response time
• Ability to navigate with speed and multi-task with ease on a PC based computer using multiple windows and programs
• Strong computer skills and proficiency in Microsoft Office, especially Word and Outlook
• Ability to quickly learn and effectively use company tools to print brochures, aid with materials in administrative marketing support of advisors
• High attention to details
• Excellent professional communication skills, both verbal and written
• Ability to interact successfully with both internal and external customers at all levels.
• Ability to multitask, prioritize, and be flexible with changing business needs in a team environment
• Dependable and Reliable

JOB REQUIREMENTS:

• High School Diploma or equivalent
• Two or more years’ experience in a customer-centric business environment with administrative responsibility for office operations
• Real Estate Sales, Office, or Rentals background strongly preferred

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Experience:

• MLS Data Entry : 1 year (Preferred)
• Real estate administrative: 1 year (Preferred)

Work Location: In person