Office Administrator (TAGALOG Speaking, Office-Based)

Important Notice: This opportunity is ONLY for a Dubai based TAGALOG SPEAKING FEMALE (please do not apply if you don't speak TAGALOG).

The ideal candidate is a TAGALOG speaking female who will exhibit high standards, excellent communication skills, and have an ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this role.

• Location: DIP1 - Dubai, UAE (Office-Based)
• Job Type: Full-time, On-site
• Hours: 40 hours a week (Monday-Friday, 9:00 AM - 6:00 PM Dubai Time
• Direct Reports: Technical Director
• Responsible for: Ensuring the smooth and efficient operation of the office and providing comprehensive administrative support to the managing director, management team and staff.

About Social Station Agency

Social Station Agency is a creative and marketing agency in Dubai, dedicated to helping businesses achieve their marketing goals through innovative solutions. We are a passionate, collaborative team and are looking for a highly organized and proactive Office Administrator to be the backbone of our daily operations.

Job Summary

The Office Administrator is responsible for managing the day-to-day operations of the office, maintaining an efficient work environment, and providing essential administrative support. This role is crucial for internal communication, organization, and supporting the team's productivity.

Key Responsibilities

A. Administrative Support

• Handle correspondence (emails, letters, phone calls) and direct inquiries to the appropriate personnel.
• Schedule and coordinate internal and external meetings, including booking rooms, preparing agendas, and taking minutes.
• Manage travel arrangements (flights, accommodation) for the team as required.
• Assist with the preparation of reports, presentations, and documents.
• Generate reports, conduct research as needed to the MD
• Help the MD with pre-sales and clients visits as needed
• Invoicing and CRM management
• Coordinate visa processing and other government-related paperwork for employees with external PRO.
• Payroll management

B. Team & Operational Support

• Act as the primary point of contact for internal staff and external visitors.
• Implement and maintain efficient office policies and procedures.

C. Office & Facilities Administration

• Ensure the office digital environment (cloud storage - Google Drive) is consistently tidy, organized, and fully operational.
• Maintain and manage inventory of office supplies, equipment, and furniture; handle procurement and schedule necessary maintenance.
• Serve as the point of contact for facility management and external vendors, coordinating all repairs, services, and facility-related issues.

Skills & Qualifications

Required Education:

• Bachelor's degree or equivalent in one of the following fields:

- Business Administration

- Marketing

- Computer Science / Information Systems (MIS)

- Media & Communications

• Demonstrated experience (2-5 years) as an Administrative Assistant, Office Administrator, or in a similar administrative role, preferably in an agency or fast-paced environment.
• Familiarity with standard office software (Google Workspace).
• Proficient in Google Workspace (similar to Microsoft Office)
• Strong verbal and written communication skills in English.
• Understanding AI commands and fundamental prompting techniques.

Additional Skills (A Plus!):

• Knowledge of local market procedures in Dubai/UAE.
• Digital Agency experience i.e. digital business knowledge.
• Ability to learn digital tools, modern project management (we use www.nifty.pm)

Soft Skills Requirements

• Proactivity: Takes initiative, anticipates needs, and resolves issues independently to support smooth office operations.
• Reliability: Dependable and professional in handling sensitive information.
• Interpersonal Skills: Possesses a professional and positive demeanor, facilitating effective communication and collaboration with staff, clients and external partners.
• Communication: Strong internal and external communication skills
• Time Management & organizational Skills: Solid time-management skills, exceptional organizational, and multitasking skills.
• Attention to Detail: Highly organized and meticulous in managing schedules and administrative records.

Language Skills

• TAGALOG speaking (please do not apply if you don't speak TAGALOG).
• Must have very good English command (written and verbal).

Leadership Competencies

• The ability to work effectively in teams and collaborate with team members.
• Strong capability to work independently and manage tasks on your own.
• Commitment to the principle: "Teamwork makes the dream work."

We Support you With

• Access to advanced premium AI tools to improve your work outcomes.
• Access to premium language correction tools to improve your work outcomes.
• Daily supervision and guidance by your team leader and the Managing Director.
• Continuous guidance from our talent growth manager.
• Supportive team and management.
• Open door policy.
• If we missed an essential offering that makes a difference with your work results; we’d love to hear from you!
• Smart-work, not hard-work.

Please ensure that you submit your application by completing the form provided through the link below. This is essential for us to process your information accurately and efficiently. Kindly fill out all the required fields in the form to successfully submit your application.

Please note that any application not submitted via the provided link will not be considered:

https://forms.gle/Bjmozdf1DX3yCQR7A

We wish you good luck and we hope to see you at the finish line.

Read more about Social Station:

https://socialstation.ae/

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Ability to commute/relocate:

• Jebel Ali: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have the legal right to work in the UAE?
• Do you have agency work experience?
• Do you have your own work permit or spouse's visa?

Experience:

• Office Administrator or Administrative Assistant: 2 years (Required)

Language:

• Tagalog (Required)