Office Administrator UAE National

Job Description: Office AdministratorPosition Overview

The Office Administrator is responsible for ensuring the smooth and efficient operation of the office by managing administrative tasks, supporting staff, and maintaining organized systems and processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast‑paced environment.

Key Responsibilities1. Administrative Support

• Manage daily office operations and ensure a well‑organized work environment.
• Handle incoming calls, emails, and correspondence professionally.
• Prepare and edit documents, reports, and presentations as needed.
• Maintain office calendars, schedule meetings, and coordinate appointments.

2. Office Management

• Oversee office supplies inventory and place orders when necessary.
• Ensure office equipment is maintained and arrange repairs when required.
• Coordinate with vendors, service providers, and building management.
• Maintain organized filing systems (physical and digital).

3. Staff & Department Support

• Assist management and staff with administrative tasks and requests.
• Support HR functions such as onboarding, maintaining employee records, and scheduling interviews.
• Help coordinate internal events, meetings, and training sessions.

4. Financial & Record‑Keeping Assistance

• Process basic financial tasks such as petty cash, expense reports, and invoice tracking.
• Assist with data entry and maintaining accurate records.
• Support the finance team with documentation and reporting when needed.

5. Customer & Visitor Relations

• Greet and assist visitors in a professional manner.
• Manage reception duties, including directing inquiries to the appropriate departments.
• Ensure a positive and welcoming office environment.

6. Compliance & Procedures

• Follow company policies, procedures, and administrative standards.
• Maintain confidentiality of sensitive information.
• Support the implementation of office policies and improvements.

Qualifications & SkillsEducation

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.

Technical Skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with office equipment and administrative software.
• Strong typing, data entry, and document‑management skills.

Soft Skills

• Excellent communication and interpersonal abilities.
• Strong organizational and time‑management skills.
• Ability to multitask and prioritize effectively.
• Professional demeanor and customer‑service orientation.
• Problem‑solving mindset and attention to detail.

Work Environment

• Full‑time, office‑based role.
• Reports to: Office Manager, Operations Manager, or Senior Management.
• May require occasional overtime during peak periods or special events.

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month