Office Administrator (w/ Bookkeeping)

You Are:

Responsible for maintaining smooth and efficient office operations, managing financial and payroll processes, overseeing compliance, and supporting employee-related administrative tasks. This role requires excellent organizational skills, attention to detail, a high level of confidentiality and the ability to collaborate with various teams to ensure streamlined processes.

Your Location:

• In-Person (Not Remote or Hybrid)
• 918 Monticello Rd Charlottesville, VA 22902

Your Schedule:

• Full-Time | 40 Hours Per Week
• Mon-Fri 8am-5pm

Your Language Skills:

• English (Highly Proficient Written & Verbal)

Your Manager:

• Jim, Owner

Arcane Technologies' Core Values:

• Unity
• Reliability
• Clarity and Transparency
• Accountability
• Security and Standards Matter
• Continuous Improvement

Your Contribution to Arcane Technologies:

• Bookkeeping: invoice processing, accounts payable, deposits, collections and reporting
• Job Costing & Project Accounting: track labor/materials/expenses, monitor profitability, assist with WIP.
• Payroll: Processing, reporting, and tax filings and payment
• Compliance: State sales tax and Use tax filings, insurance renewals, licenses, and tax preparation (hand to CPA)
• Maintain Office: Supplies, building, vehicle/equipment, access
• Admin: Plan occasional travel and corporate events, mail handling, client/vendor communication, record keeping, filing

Your Background/Skills:

• +3yrs accounting experience (small business preferred)
• Proficiency w/ Quickbooks or similar
• Experience managing payroll and basic accounting functions.

Arcane Technologies' Contribution to You:

• $60k-$75k/yr - check!
• Medical Insurance - 50% covered
• 2 Weeks PTO
• 6 Paid holidays
• Annual SEP Retirement contribution

About Arcane Technologies, Inc.

When we started Arcane Technologies back in 2002, Jim and I felt like so many people in the technology industry intentionally over-complicated technological issues. Since day one, we’ve strived to provide un-complicated and honest advice, using the best-in-class products and solutions.To that end, we like to take a “start with the desired outcome” approach to providing technology solutions. We prefer to create and deliver solutions that satisfy an intended human experience rather than persuading the purchase of parts and pieces that really don’t mean anything to the person actually using a given system.

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Work Location: In person