Office Administrator/Accounts Payable

Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. As an energetic and proactive professional, you will manage administrative tasks, coordinate office activities, and uphold a welcoming environment. Your expertise in office management, clerical duties, and customer service will drive efficiency and foster a positive workplace atmosphere. If you possess strong organizational skills, this is your opportunity to make a meaningful impact!

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with excellent phone etiquette.
• Operate multi-line phone systems efficiently to handle inquiries and route calls accurately.
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading.
• Oversee calendar management for appointments, meetings, and events using tools like Google Workspace and Microsoft Office.
• Provide exceptional customer support by addressing inquiries promptly and professionally via phone or email.
• Perform clerical tasks such as photocopying, scanning, mailing, and managing office supplies inventory.
• Assist with bookkeeping tasks using Sage 300 to track expenses, invoices, and sub-bills/contract commitments.
• Prepare bid documents and submit for project managers.
• Support office management activities including organizing meetings, coordinating schedules, and ensuring overall office cleanliness and functionality.
• Handle confidential information with discretion while maintaining high standards of accuracy in record keeping.
• Provide administrative support to team members or executives as needed, including personal assistant duties or calendar oversight.

Qualifications

• Proven experience in office administration or clerical roles within a professional environment.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Familiarity with Sage or other accounting software for bookkeeping tasks is preferred.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting.
• Exceptional customer service skills combined with professional phone etiquette; experience with multi-line phone systems is a plus.
• Demonstrated ability to handle data entry accurately while maintaining attention to detail; proofreading skills are beneficial.
• Strong time management skills to meet deadlines consistently while managing multiple responsibilities simultaneously.
• Knowledge of office management best practices along with clerical experience that includes filing, data entry, and document management.
• Must have a clean driving record and be able to pass a background check and drug test.

Join us as an Office Administrator where your energy, organization, and dedication will help create an efficient workspace that supports our team’s success!

Pay: $24.00 - $28.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Office Administation: 1 year (Required)

Work Location: In person