Office Administrator/Purchasing Coordinator

About Us

We are a growing mechanical fabrication and equipment company serving food, pharmaceutical, and beverage manufacturers. Our work is fast-paced, detail-driven, and collaborative. We’re a small, professional team where accuracy, communication, and ownership matter.

We’re opening this position to strengthen our purchasing operations and are looking for someone who takes pride in doing things right.

Position Overview

The Purchasing Coordinator is responsible for managing material and supply purchasing to support our fabrication shop and project timelines. This role works closely with the shop, office, and vendors to ensure orders are accurate, on time, and cost-effective.

This position is ideal for:

• Someone with purchasing or procurement experience
• Someone hungry to learn and grow in manufacturing operations
• College students pursuing careers in purchasing, accounting, accounts payable/receivable, or office management

Key Responsibilities

• Create and manage purchase orders
• Order raw materials and components
• Track deliveries, lead times, and backorders
• Communicate with vendors regarding pricing, availability, and timelines
• Compare pricing and assist with cost control
• Maintain accurate purchasing records
• Match purchase orders with invoices
• Coordinate with accounting and operations teams
• Monitor inventory levels and shop needs
• Support improvements to purchasing systems and processes

Qualifications

• Purchasing, procurement, or office experience preferred but not required
• Strong attention to detail and organization
• Comfortable communicating with vendors and internal teams
• Ability to manage multiple orders and deadlines
• Excel proficiency required
• QuickBooks experience preferred (training available)
• Reliable, accountable, and proactive

What We’re Looking For

• Someone who double-checks their work
• Someone who takes ownership and responsibility
• Someone who communicates clearly and follows through
• Someone who wants to learn, grow, and build a career

Perks & Benefits

• Flexible schedule and hours
• Paid sick time
• Hands-on learning and mentorship
• Opportunity to grow into roles such as:

*

• Purchasing Manager
• Accounts Payable / Receivable
• Office Manager

• Supportive, professional small-team environment

Why This Role Is Open

We’re looking to raise the standard in our purchasing process and want someone who cares about accuracy, communication, and continuous improvement. If you’re detail-oriented and motivated, you’ll thrive here.

How to Apply

Please submit your resume and a brief note explaining why you’re interested in this position and what you’re hoping to learn or contribute.

Job Types: Full-time, Part-time

Pay: $22.00 - $25.00 per hour

Benefits:

• Flexible schedule

Work Location: In person