Office and Accounting Assistant

Job description:

Overview
Busy property management company is seeking a dedicated and organized Office & Accounting Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative and accounting support and assisting with various clerical tasks.

Responsibilities include but not limited to:

Assist the Accounting and Administrative Teams with filing, data entry, and document management. Hours are Monday through Friday 9:00am-5:00pm.

Accounting Department

• Perform clerical tasks such as filing, data entry, copying, and document management.
• Enter and scan invoices into billing system
• Prepare documents for workers’ compensation and yearly audits
• Ensure certificate of insurance are current for all vendors
• Maintain conference table reservation calendar

Administrative Department

• Maintain and organize filing system
• Filing various documents
• Create and file all new property info
• Keep Property File Index up to date
• All trans filing on an annual basis
• Pack up files for properties who are transitioning to a new company
• Maintain Storage Unit
• Pack all files in boxes, label and prepare for transport to the offsite storage facility
• Maintain spreadsheet with list of properties’ boxes and contents
• Retrieve and return documents as needed
• Mailers – Folding, stuffing, addressing, applying postage
• Answer phones/incoming calls when needed

Qualifications

• Basic knowledge of Accounts Payable/Accounts Receivable processes
• Ability to prioritize and multitask
• Strong organizational skills
• Strong attention to detail-oriented
• Experience with Microsoft Outlook, Word and Excel
• Collaborate with team members to ensure efficient office operations.

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person