Office and Legal Support Specialist (Part-Time)

Office and Legal Support Specialist

Join a mission-driven employment law firm fighting for employees across the Carolinas and play a central role in keeping our offices running.

Why Work For Us?: The Noble Law, a women-owned practice, is a recognized leader in employment law that is leveling the field for employees in North and South Carolina. The Firm has offices in Raleigh, Winston-Salem, and Charlotte, N.C. as well as Charleston, S.C. We work to deliver outcomes with integrity and empathy for the client's journey. Our success is measured by delivering positive impacts for our clients and serving as a catalyst for changes in employment law and society.

We are seeking a highly organized and detail-oriented law firm administrative assistant to provide comprehensive administrative support to our busy law firm. The ideal candidate will be a proactive problem-solver with excellent organization and communication skills and a strong work ethic. This role requires the ability to handle multiple tasks efficiently, maintain confidentiality, and contribute to a positive and professional office environment.

Essential Duties and Responsibilities:

Raleigh Reception Duties: Greet clients and visitors, answer and direct phone calls, schedule appointments, and maintain a professional and welcoming reception area.

Office Management: For each of our 4 office locations (Raleigh, Charlotte, Winston-Salem, and Charleston): Maintain office supplies inventory, order supplies as needed, ensure office equipment is functioning properly, and coordinate maintenance requests. Keep common areas tidy and organized.

Mail and Deliveries: Sort and distribute incoming mail and packages, scan documents and upload to the appropriate electronic folder, prepare outgoing mail and shipments, and coordinate courier services.

Document Management: Assist with copying, scanning, and printing. Manage checks and original documents with proper scanning and filing.

Calendar Management: Schedule meetings, and coordinate travel arrangements for legal teams as needed.

Data Entry: Accurately enter and maintain data as requested in the Firm’s electronic case management system.

Communication: Communicate effectively with attorneys, staff, clients, and vendors, both verbally and in writing.

Special Projects: Assist with special projects and duties assigned by the COO.

Qualifications:· :

o High school diploma or equivalent

o Minimum of 2-3 years of experience as an administrative assistant

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

o Excellent written and verbal communication skills

o Strong organizational skills and attention to detail

o Ability to prioritize tasks and manage time effectively

o Ability to work independently and as part of a team

o Ability to maintain confidentiality

o Professional demeanor and appearance

Preferred:

o Associate’s degree or some college education

o Admin. experience in a law firm or professional services environment

o Experience in Salesforce

o Experience with legal billing software or document management systems

Compensation, Schedule, & Location

$18-$21/hour (commensurate with experience/education)

Part-time (20-24 hours per week), in person

Raleigh Office (in-person)

o Monday through Thursday

o 5 consecutive hours per day between 11:00 am and 6:00 pm (i.e., 11:00 am to 5:00 pm, 1:00-6:00pm, etc.)

The person in this position will report directly to the Chief Operating Officer (COO) with dotted line reporting to the Managing Partner.

Pay: $18.00 - $21.00 per hour

Work Location: In person