Office Assistant

Job Summary
We are seeking a dynamic and organized Office Assistant to join our team and help keep our office running smoothly and efficiently. This energetic role is perfect for someone who thrives in a fast-paced environment, possesses excellent organizational skills, and enjoys providing exceptional support to colleagues and clients alike. As an Office Assistant, you will be the first point of contact, manage administrative tasks, and ensure that daily operations are seamless. Your positive attitude and proactive approach will contribute significantly to our vibrant workplace culture.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth at the front desk, ensuring a positive first impression
• Manage multi-line phone systems, direct calls accurately, and handle inquiries with excellent phone etiquette
• Perform data entry, filing, and document proofreading to maintain accurate records and support administrative workflows
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, scheduling, and document management
• Assist with calendar management and appointment scheduling for staff members or executives
• Support bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Provide customer service support by addressing inquiries promptly and professionally both in person and via email or phone

Requirements

• Proven office management or administrative experience with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
• Experience with multi-line phone systems and phone etiquette is essential
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Knowledge of QuickBooks, bookkeeping, or medical/dental receptionist experience is a plus
• Strong typing skills along with excellent proofreading capabilities to ensure accuracy in documents
• Exceptional time management skills to prioritize tasks efficiently in a busy environment
• Previous clerical or office experience that demonstrates reliability and attention to detail

Join us as an Office Assistant where your energy fuels our success! We value proactive individuals who are eager to contribute their skills in a supportive environment. This paid position offers an opportunity to develop your career while making a meaningful impact every day.

Job Type: Part-time

Pay: $20.05 - $29.05 per hour

Expected hours: 20 – 40 per week

Work Location: Hybrid remote in Mercer Island, WA 98040