Office Assistant

Buitrago Door Service, Inc. is a locally owned company that installs and services commercial and industrial doors, dock equipment, and warehouse systems throughout the Central Valley. We work primarily in warehouse and food production facilities and take pride in providing reliable service to our customers.

We are looking for a reliable and organized Office / Bookkeeping Assistant to help support daily office operations. This position plays an important role in helping keep our paperwork organized, invoices processed, and customer accounts up to date.

This is a fast-paced small business environment, and the ideal candidate will be comfortable multitasking, communicating with customers, and maintaining accurate records.

Responsibilities

• Answer incoming phone calls and assist customers with basic inquiries
• Process completed work orders and create invoices in a timely manner
• Ensure all completed work orders are invoiced in a timely manner
• Record vendor bills and expenses in QuickBooks
• Contact customers regarding past-due invoices and payment reminders
• Maintain organized paper job files and office records
• Scan documents and upload them into digital job folders
• Maintain organized digital and paper job records for all completed work
• Monitor company email and assist with customer communication
• Provide general administrative support for daily office operations

Qualifications

• Previous office administration or bookkeeping experience preferred
• Experience with QuickBooks or similar accounting software
• Strong organizational and multitasking skills
• Professional phone and communication skills
• Basic computer skills (email, spreadsheets, document management)
• Strong attention to detail and accuracy with financial records
• Ability to work independently in a small office environment

What We Offer

• On-site training provided
• Potential for partial remote work in the future once training is completed and responsibilities are fully learned

Pay: $18.00 - $22.00 per hour

Expected hours: 20.0 – 30.0 per week

Work Location: In person