Office Assistant

Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support across various administrative functions. Your energy, attention to detail, and proactive attitude will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant professional setting.

Duties

• Handle incoming calls promptly, directing inquiries efficiently and providing outstanding customer service and support
• Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all office records
• Maintain office supplies inventory, order necessary materials, and oversee general office upkeep
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping
• Support administrative tasks such as typing correspondence, managing emails, and supporting personal assistant duties as needed

Experience

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace is essential for daily operations
• Strong organizational skills with the ability to multitask efficiently in a fast-paced setting
• Excellent communication skills in both English and bilingual capabilities are highly valued to serve diverse client needs
• Familiarity with multi-line phone systems, data entry procedures, filing systems, and basic bookkeeping practices preferred
• Demonstrated ability to manage calendars effectively and prioritize tasks with strong time management skills
• Experience in customer service roles that involve phone etiquette, customer support, and problem-solving will set you apart

Join us as an Office Assistant and become an integral part of a lively team dedicated to excellence! Your proactive approach will help streamline our operations while delivering top-tier support to clients and colleagues alike. We value energetic individuals who thrive in organized environments—ready to grow their career in office management!

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Experience:

• office assistant: 1 year (Preferred)

Work Location: In person