Office Assistant

Office Assistant

Are you an organized and detail-oriented professional who thrives in a dynamic environment? Do you enjoy tackling challenges, contributing to a strong team culture, and have a passion for food and beverage? We’re looking for an Office Assistant to join our team! This role is essential in keeping our operations running smoothly, providing top-notch administrative support, and inputting and processing payroll data. As the first point of contact for clients and visitors, you’ll play a key role in creating a welcoming and professional atmosphere.

At Schaffer, Genius is Served, and we’re looking for someone who can bring that same level of excellence and creativity to our office operations.

Key Responsibilities:

• Greet and assist visitors with professionalism and warmth
• Manage incoming calls, take messages, and direct inquiries appropriately
• Perform general administrative tasks such as data entry, filing, and photocopying
• Maintain calendars and schedule appointments efficiently
• Assist with order processing and accounts receivable
• Input and process payroll data accurately and efficiently
• Provide excellent customer support via phone, email, and in-person interactions
• Monitor and order office supplies as needed
• Support basic bookkeeping tasks using QuickBooks
• Coordinate meetings and prepare necessary materials
• Handle incoming and outgoing mail
• Contribute to a positive, collaborative team culture

Qualifications & Skills:

• Proficiency with Mac computers and software is required
• Passion for food and beverage—you love being part of the industry!
• Strong people skills with a team-first mindset
• Enjoys a challenge and takes initiative
• Experience in payroll data entry and processing is required
• Previous experience in an administrative or payroll role preferred
• Proficiency with office equipment (printers, scanners, phone systems)
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent verbal and written communication skills
• Competence in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides)
• Basic bookkeeping knowledge is a plus
• Ability to handle sensitive information with discretion and maintain confidentiality

If you're looking for a role in the food and beverage industry where you can make an impact, tackle new challenges, and be part of a supportive team, apply today!

Join us at Schaffer, where Genius is Served.

Job Type: Part-time

Pay: $21.00 - $26.00 per hour

Education:

• Associate (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person