Office Assistant

Calello Plumbing LLC is an established plumbing contractor located in Tarpon Springs, FL serving the Pinellas, Pasco, and Hillsborough County areas since 2008. We specialize in new construction, remodeling, and service.

We are seeking a friendly, dedicated, organized, and proactive individual with a passion for keeping things running smoothly to fill the role of office coordinator.

In this role, you will be the heartbeat of our office, ensuring seamless communication and efficient operations that support our project teams and leadership. Your day-to-day will involve coordinating schedules, managing paperwork, and acting as the go-to person for both internal teams and external partners. If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in creating an orderly and welcoming workspace, this opportunity is perfect for you. Join us and play a vital role in helping our construction projects succeed from start to finish while supporting a team that values collaboration, safety, and excellence.

Responsibilities

• Manage day-to-day office operations to ensure efficiency and organization.
• Coordinate and schedule meetings, appointments, and project timelines with various teams.
• Handle incoming calls, emails, and correspondence promptly and professionally.
• Maintain and organize project documentation, contracts, and files.
• Assist with invoicing, purchase orders, and budget tracking.
• Facilitate communication between construction teams, suppliers, and clients.
• Support HR functions such as onboarding new employees and maintaining personnel records.
• Order and manage office supplies and equipment to ensure continual availability.

Requirements

• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent verbal and written communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work independently and as part of a team in a fast-paced environment.
• Positive attitude with a friendly and approachable demeanor.
• High school diploma or equivalent.

Additional skills not required

• Proven experience as an Office Coordinator, Administrative Assistant, or similar role, preferably in the construction industry.
• Knowledge of basic accounting and invoicing practices.
• Knowledge in project management software.

Schedule requirements:

Mon-Friday 8:00am - 4:30pm ( Ability to adjust to 7:30am-4:00pm on occasion).

Weekends and Holidays off.

Pay: From $16.00 per hour

Work Location: In person