Office Assistant

Job brief

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of a high pace office.
What does an office assistant do?
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties when needed

Requirements Proven experience as a back-office assistant, office assistant, visual assistant or in another relevant administrative role

• Knowledge of “back-office” computer systems (Quickbooks) and Service Titan.
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in MS Office'

'Financial Duties: Expense reports

• Processing payments
• Billing
• PurchasingBenefit Conditions:
• Waiting period may apply
• Only full-time employees eligible

COVID-19 Precaution(s):

• Remote interview process
• Temperature screenings
• Social distancing guidelines in place
• Sanitizing, disinfecting, or cleaning procedures in place

Ergonomic Workspace:

• Yes

Hours per week:

• 40

Work Location:

• One location

This Job Is:

• A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks)
• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma

Work Remotely

• No

Job Types: Full-time, Part-time

Pay: $20.00 - $23.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 4 years (Required)
• Customer Service: 4 years (Required)
• QuickBooks: 4 years (Required)
• Service Titan: 2 years (Required)
• Fleet Management : 2 years (Required)

Work Location: In person