Office Assistant

Job Overview
We are seeking a proactive and organized Office Assistant to join our dynamic team! This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about providing exceptional administrative and customer support. As an Office Assistant, you will be the first point of contact for visitors and callers, manage daily office operations, and ensure the smooth functioning of our administrative processes. Your positive attitude and attention to detail will help create a welcoming atmosphere while maintaining efficiency across all office activities.

Responsibilities

• Greet visitors and clients at the front desk with professionalism and warmth, ensuring a positive first impression
• Manage multi-line phone systems, answer inquiries, direct calls appropriately, and handle phone etiquette with confidence
• Perform data entry, filing, and document proofreading to maintain accurate records and support administrative tasks
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, scheduling, and document management
• Assist with calendar management, appointment setting, and scheduling meetings for staff members or executives
• Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
• Handle office management duties such as supply ordering, mail distribution, and maintaining a tidy workspace
• Provide customer service support by addressing client needs promptly and professionally
• Support clerical tasks including typing reports, organizing files, and managing office supplies inventory
• Demonstrate excellent organizational skills to prioritize tasks effectively and meet deadlines

Experience

• Previous office experience in administrative or clerical roles is highly preferred
• Proven experience with front desk operations and multi-line phone systems
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic data entry skills
• Bilingual abilities are a plus to assist diverse clientele effectively
• Experience in customer service or customer support roles enhances your ability to handle inquiries professionally
• Familiarity with QuickBooks or other bookkeeping software is advantageous but not required
• Personal assistant or medical/dental receptionist experience can be beneficial for understanding specialized workflows
• Excellent organizational skills combined with time management capabilities to handle multiple responsibilities efficiently

Join us as an Office Assistant and become an integral part of a vibrant team dedicated to excellence! Your enthusiasm, organizational prowess, and commitment to outstanding service will help us create a welcoming environment while ensuring our office runs smoothly every day.

Pay: From $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person