Office Assistant

Summary

Sharp Design Studio is currently searching for an Office Assistant with moderate experience who can perform a range of office support activities, such as answering phones and directing calls, greeting and directing visitors, answering questions and performing routine clerical, data entry, and word processing work as assigned.

Duties and Responsibilities

• Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries.
• Collects incoming mail; distributes correspondence and other material to staff.
• Performs a variety of routine assignments as appropriate to the position; operates a company provided computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials.
• Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine.
• Establishes, maintains, processes, and/or updates files, records, and/or other documents. - May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines.
• May schedule or assist in scheduling appointments, meetings, trainings, and/or conferences.
• May stock and distribute office supplies.
• Data entry – Entering projects and assigning job costs to projects in system.
• Some creative Newsletter/Flyers for office
• Company event assistance
• Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

• High School Diploma or GED
• One-year previous office experience required

Knowledge, Skills and Abilities Required

• Ability to maintain calendars and schedule appointments.
• Ability to understand and follow specific instructions and procedures.
• Ability to prepare and print routine correspondence, labels, and/or other basic written material.
• Word processing and/or data entry skills.
• Skill in the use of operating basic office equipment, including being computer savvy.
• Must be proficient in data entry & typing.
• Receptionist skills - Positive attitude, Professional
• Experience with entering job costs to projects and creating work orders is a huge plus.
• Experience in architectural or engineering firm is also a huge plus.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• What do you believe is the most important aspect of a workplace?

Experience:

• Receptionist: 1 year (Required)
• Office Assistant: 2 years (Required)

Work Location: In person