Office Assistant

Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your energy, attention to detail, and proactive approach will help create an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Responsibilities

• Greet visitors and manage front desk duties with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Handle data entry, filing, and document proofreading to maintain organized records
• Assist with calendar management and scheduling appointments using Google Workspace and Microsoft Office tools
• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
• Provide customer support via phone or email, ensuring excellent service and clear communication
• Perform clerical duties including typing, photocopying, and maintaining organized digital and physical files

Qualifications

• Proven office experience or clerical experience demonstrating strong organizational skills
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi-line phone systems, phone etiquette, and front desk operations
• Bilingual abilities are a plus for effective communication with diverse clients and team members
• Excellent organizational skills with keen attention to detail in proofreading and data entry tasks
• Strong time management skills to prioritize tasks efficiently in a fast-paced environment
• Personal assistant or medical/dental receptionist experience is advantageous but not required
• Knowledge of office management practices including filing systems, calendar management, and basic bookkeeping

Join us as an Office Assistant where your enthusiasm meets your expertise! Be part of a supportive team that values your contributions while offering opportunities for growth. Your proactive attitude will help foster a productive workplace where everyone feels valued.

Pay: $20.00 - $35.94 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person